Day-to-Day

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Table Signs - these signs are tents we put on the tables by the sign-in books to help parents find the class binders they need to sign in at in the morning.
 

Wall & Gym Signs A-L - We laminate two of each of these 8.5x14" signs and put one up on the wall above it's sign in book and the other we staple to a 1" dowel rod to be held up in the gym by one of the class instructors so children arriving between 8:45-9:00am can find their class.
 

Wall & Gym Signs M-Z 
 

Building Blueprint - Ours won't work for you, but it'll give you an idea of what we did.  We have three maps that we expanded to about 2ft. x 2ft. and then had laminated at Staples.  We hang the maps in a central location and use erasable markers to write class names over the classrooms so parents can easily check the location of their child's class when they come to pick them up.  You need spray bleach to clean off the markers.
 

Class/Camp Binder Cover - Each class/camp has a 1" three-ring binder that holds the sign in sheets, health issues and emergency contact information for each child, lesson plans and budget/expenditure log.  This is the template we use each binder cover.
 

Class/camp names for edge of binders 

Name Tags - These are blank name tags we use as extras for on-the-spot changes/additions.  We use Access to automatically populate the name tags for the next week's classes/camps each Thursday or Friday.  Class/camp name and any allergies are listed on the name tags. These name tags fit in Avery Pin Style Name Badges #74549.  The sell at Staples for about $20/box of 100.  Each student wears a name tag

Receipt Book - We use one of these receipt books for each week.  Every payment - registration fee or extended care - gets logged into that week's book and the parent gets the carbon.  No payments without a receipt.  Admins transfer payment info from the book into the database.  We buy the books at Staples.

Lesson Plan Template - Instructors must complete a lesson plan for each class/camp.  Once completed it is placed in the class/camp binder.
 

Expenditure Log - One of these forms is placed in each class/camp binder.  Instructors must log all expenditures on this form and label and submit receipts.  
 

Sign In/Out Form - We generate this form for every week, usually on the immediately preceding Friday, from our Access database.  Parents use this form to sign in their children in the morning and to sign them out from the classroom between 12:00-12:15pm.  Children attending after care are signed out on another form.  Parents also check a box if their child will be attending extended care that day.
 

Emergency Contact Form - We print these from the Access database for each week of class on the Friday immediately preceeding the week.  Those printouts are printed by class and are inserted into each class binder.  We also keep a binder in the office with Emergency Contact information for all campers.
 

"The only tragedy in life is to not become a saint" - Leon Bloy